ADMINISTRATIVE ASSISTANT
Yuma, AZ Yuma, AZ Full-time Full-time 1 day ago 1 day ago 1 day ago This position will be actively involved in running daily museum operations, financial reporting, merchandise sales, front desk management and ticketing sales, daily accounting, manage gift shop, and supervision of volunteers.
Job Duties:
Front Desk management and volunteer coordination and supervision; this will include monitoring phones, museum inquiries; directing to the appropriate department as necessary Scheduling volunteers and front desk coverage as needed Assists with Gift Shop sales, inventory and purchasing Directly responsible for opening and closing the museum daily to include security checks This position supports all special events offered by various departments with set up, monitoring, tracking financial data, monitors cultural institutions and current events offered throughout the local area to assist with marketing the agency and museum Works within assigned teams to schedule repairs, maintenance, guest visitors and tracks same Process Bank Deposits and manage weekly reports for accounting, facility rentals and admissions Attends meetings, committees and assists the agency with best practices and implementation of same Attends required training and when able will attend additional seminars, training and educational programs Knowledge, Skills & Abilities (KSAs):
Knowledge:
Knowledge of the principles and practices of museum processes Knowledge of front desk procedures and point of sale/cash transaction systems Knowledge of state accounting procedures Knowledge of state procurement processes Skills:
Skill in written and oral communication Skill in tracking financial data Skill in dealing with the public and coordinating schedules Abilities:
Ability to plan, analyze and coordinate activities Ability to develop effective operating procedures Pre-Employment Requirements:
Must have or be able to obtain a valid state driver's license.
This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver's License Requirements.
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
Sick leave Retirement plan Health and dental insurance Vacation with 10 paid holidays per year Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS) Please note, enrollment eligibility will become effective after 27 weeks of employment Contact Us:
If you have any questions please feel free to contact Brian Westerberg at email protected .
Estimated Salary: $20 to $28 per hour based on qualifications.
Job Duties:
Front Desk management and volunteer coordination and supervision; this will include monitoring phones, museum inquiries; directing to the appropriate department as necessary Scheduling volunteers and front desk coverage as needed Assists with Gift Shop sales, inventory and purchasing Directly responsible for opening and closing the museum daily to include security checks This position supports all special events offered by various departments with set up, monitoring, tracking financial data, monitors cultural institutions and current events offered throughout the local area to assist with marketing the agency and museum Works within assigned teams to schedule repairs, maintenance, guest visitors and tracks same Process Bank Deposits and manage weekly reports for accounting, facility rentals and admissions Attends meetings, committees and assists the agency with best practices and implementation of same Attends required training and when able will attend additional seminars, training and educational programs Knowledge, Skills & Abilities (KSAs):
Knowledge:
Knowledge of the principles and practices of museum processes Knowledge of front desk procedures and point of sale/cash transaction systems Knowledge of state accounting procedures Knowledge of state procurement processes Skills:
Skill in written and oral communication Skill in tracking financial data Skill in dealing with the public and coordinating schedules Abilities:
Ability to plan, analyze and coordinate activities Ability to develop effective operating procedures Pre-Employment Requirements:
Must have or be able to obtain a valid state driver's license.
This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver's License Requirements.
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
Sick leave Retirement plan Health and dental insurance Vacation with 10 paid holidays per year Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS) Please note, enrollment eligibility will become effective after 27 weeks of employment Contact Us:
If you have any questions please feel free to contact Brian Westerberg at email protected .
Estimated Salary: $20 to $28 per hour based on qualifications.
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