PT - Administrative Assistant II, Instructional Development
4.
4 Yuma, AZ Yuma, AZ Part-time Part-time $15 an hour $15 an hour POSTING DATE:
April 22, 2024 POSITION:
PT - Administrative Assistant II, Instructional Development SALARY:
$ 15.
00 per hour
Qualifications:
Required:
High School Diploma or equivalent Two (2) years of clerical experience Preferred:
Additional experience Additional education Office Management Certification Additional Eligibility Requirements:
May require a valid Driver's License Classification:
Non-exempt Position Type & Work Schedule:
Part-time, 12 months Monday-Thursday 7:
00 am-12:
00 pm OR 12:
00 pm-5:
00 pm with flexibility May require Fridays, nights, and weekends Knowledge, Skills and Abilities:
Knowledge of and ability to follow college policies and procedures Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications Knowledge of the general proper operation of and the ability to use personal computers and standard office equipment Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner Ability to work mostly independently or with little direction.
Ability to work independently and reliably Ability to demonstrate flexibility and adaptability in various situations and when interacting with many different personalities Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Ability to effectively interact and communicate with a diverse internal and external community Ability to organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail Ability to maintain confidentiality of sensitive information Ability to exercise and demonstrate professionalism, flexibility, tact, discretion, diplomacy, assertiveness, and strong customer service skills Ability to work independently while contributing to team environment Ability to maintain accurate office procedures and clerical procedures and systems such as record keeping and filing Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes Ability to establish and maintain effective working relationships with other department staff, faculty, students and the public Work Environment:
Indoor office environment, normal noise level, and good lighting.
Physical Demands:
Prolonged periods sitting at a desk and working on a computer Prolonged periods of standing May lift, carry, push, and/or pull light to moderate (at least 10 pounds) amounts of weight Occasionally stoop, bend, kneel, crouch, reach, and twist Travel:
May be required to travel to other locations using various modes of private, commercial, or fleet transportation Note:
Yuma Campus No benefits SUMMARY OF FUNCTION:
This position provides clerical/administrative support for a specific department and serves as the point of contact.
This position is the second level in the Administrative Assistant Family.
TYPICAL DUTIES:
Serves Students.
Provides daily clerical/administrative support to faculty, staff, and students in the assigned department/location.
Oversees the front desk/area by answering phones and responding to inquiries in person, emails, and other forms of communication.
Provides coverage for others while out of the office.
Directs students to various locations on campus.
Provides detailed information to students and may assist with admissions, registration, financial aid, testing, and cashiering.
Works with student schedules and requests and follow-ups with students.
Calendar:
schedules all appointments, calendaring for supervisor.
Reminds supervisor of meeting times.
Sets up appointments for other staff in the department.
Cancels and resets appointments.
Purchasing:
Orders supplies for office and staff.
May create requisitions, approve invoices, and may have a P-card with monthly reconciliation duties.
Arranges travel and process expenses.
Takes notes at meetings, department, division, committee, councils, or external meetings.
Sorts mail and distributes mail daily.
Runs report.
Format PowerPoint presentations with content provided by the supervisor.
Events:
request facilities, set up an event, assist with creating marketing materials, Support and participate in strategic planning initiatives and perform other duties as assigned.
CLOSING DATE:
Position will remain open until a suitable candidate is found.
ADDRESS INQUIRIES TO:
Arizona Western College Human Resources Phone:
(928) 344-7505 / FAX:
(928) 317-6001 / TTY:
(928) 344-7629 Email:
email protected APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application.
Any materials submitted via e-mail, fax, or mail will not be accepted.
Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
1.
Completed application 2.
Resume ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Yuma, AZ Yuma, AZ Part-time Part-time $15 an hour $15 an hour POSTING DATE:
April 22, 2024 POSITION:
PT - Administrative Assistant II, Instructional Development SALARY:
$ 15.
00 per hour
Qualifications:
Required:
High School Diploma or equivalent Two (2) years of clerical experience Preferred:
Additional experience Additional education Office Management Certification Additional Eligibility Requirements:
May require a valid Driver's License Classification:
Non-exempt Position Type & Work Schedule:
Part-time, 12 months Monday-Thursday 7:
00 am-12:
00 pm OR 12:
00 pm-5:
00 pm with flexibility May require Fridays, nights, and weekends Knowledge, Skills and Abilities:
Knowledge of and ability to follow college policies and procedures Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications Knowledge of the general proper operation of and the ability to use personal computers and standard office equipment Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner Ability to work mostly independently or with little direction.
Ability to work independently and reliably Ability to demonstrate flexibility and adaptability in various situations and when interacting with many different personalities Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Ability to effectively interact and communicate with a diverse internal and external community Ability to organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail Ability to maintain confidentiality of sensitive information Ability to exercise and demonstrate professionalism, flexibility, tact, discretion, diplomacy, assertiveness, and strong customer service skills Ability to work independently while contributing to team environment Ability to maintain accurate office procedures and clerical procedures and systems such as record keeping and filing Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes Ability to establish and maintain effective working relationships with other department staff, faculty, students and the public Work Environment:
Indoor office environment, normal noise level, and good lighting.
Physical Demands:
Prolonged periods sitting at a desk and working on a computer Prolonged periods of standing May lift, carry, push, and/or pull light to moderate (at least 10 pounds) amounts of weight Occasionally stoop, bend, kneel, crouch, reach, and twist Travel:
May be required to travel to other locations using various modes of private, commercial, or fleet transportation Note:
Yuma Campus No benefits SUMMARY OF FUNCTION:
This position provides clerical/administrative support for a specific department and serves as the point of contact.
This position is the second level in the Administrative Assistant Family.
TYPICAL DUTIES:
Serves Students.
Provides daily clerical/administrative support to faculty, staff, and students in the assigned department/location.
Oversees the front desk/area by answering phones and responding to inquiries in person, emails, and other forms of communication.
Provides coverage for others while out of the office.
Directs students to various locations on campus.
Provides detailed information to students and may assist with admissions, registration, financial aid, testing, and cashiering.
Works with student schedules and requests and follow-ups with students.
Calendar:
schedules all appointments, calendaring for supervisor.
Reminds supervisor of meeting times.
Sets up appointments for other staff in the department.
Cancels and resets appointments.
Purchasing:
Orders supplies for office and staff.
May create requisitions, approve invoices, and may have a P-card with monthly reconciliation duties.
Arranges travel and process expenses.
Takes notes at meetings, department, division, committee, councils, or external meetings.
Sorts mail and distributes mail daily.
Runs report.
Format PowerPoint presentations with content provided by the supervisor.
Events:
request facilities, set up an event, assist with creating marketing materials, Support and participate in strategic planning initiatives and perform other duties as assigned.
CLOSING DATE:
Position will remain open until a suitable candidate is found.
ADDRESS INQUIRIES TO:
Arizona Western College Human Resources Phone:
(928) 344-7505 / FAX:
(928) 317-6001 / TTY:
(928) 344-7629 Email:
email protected APPLICATION PROCEDURE:
The following materials must be uploaded at the time of application.
Any materials submitted via e-mail, fax, or mail will not be accepted.
Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
1.
Completed application 2.
Resume ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.
Estimated Salary: $20 to $28 per hour based on qualifications.
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